Last Modified: April 1, 2025

Welcome to Odessa Promotions Ltd (“we,” “us,” or “Odessa”). Your privacy is important to us, and we are committed to safeguarding your personal data with the highest standards of security and transparency. This Privacy Policy (the “Policy”) outlines what information we collect, how we use it, and the measures we take to protect your data when you visit our website or engage with our services. We believe you have the right to control how your information is handled, and we strive to ensure you have a clear understanding of your privacy rights and choices.

We may collect and process the following types of personal data:

1.1 Personal Information. This includes your name, email address, phone number, and any details you provide when applying for a job or contacting us through our website.
1.2 Employment Information. If you apply for a position with us, we collect information such as your CV, work experience, qualifications, and any other relevant employment details.
1.3 Technical Data. We gather data such as your IP address, browser type, device information, and interactions with our website to improve user experience and security.
1.4 Communication Data. We store records of correspondence, inquiries, or feedback submitted through our website, social media, or email.
1.5 Marketing Preferences. We collect data on your preferences for receiving marketing communications, promotions, and updates about our services.

We collect personal data in the following ways:

2.1 Direct interactions. When you voluntarily provide information by filling out forms on our website, applying for jobs, or contacting us via email, phone, or social media.
2.2 Automated technologies. As you interact with our website, we may collect data automatically through cookies, server logs, and analytics tools.
2.3 Third-party sources. We may receive information about you from recruitment platforms, business partners, or public sources when legally permitted.

We use your personal data for the following purposes:

3.1 Recruitment and Employment. To process job applications, conduct interviews, and evaluate candidates.
3.2 Service Improvement. To enhance our website functionality and optimize our recruitment process.
3.3 Customer Support. To respond to inquiries, complaints, and feedback.
3.4 Marketing and Communications. To send important updates, promotional materials, and event invitations, only if you have opted in.
3.5 Legal and Security Compliance. To meet legal obligations, enforce our policies, and prevent fraud or security threats.
3.6 Analytics and Market Research. To better understand trends, user behaviour, and business performance

We process your personal data based on one or more of the following legal grounds:

4.1 Consent. You have provided explicit permission for us to process your data.
4.2 Contractual Obligation. When processing is necessary to fulfil a contract or agreement with you.
4.3 Legitimate Interest. When data processing is essential for our business operations, without infringing on your rights.
4.4 Legal Compliance. When processing is required to comply with laws and regulations.

We do not sell or rent your personal data. However, we may share it with:

5.1 Service Providers. Third-party vendors who help us with website hosting, recruitment, marketing, and IT support.
5.2 Legal Authorities. If required to comply with legal obligations, court orders, or regulatory requests.
5.3 Business Partners. In cases where collaboration is necessary to provide our services effectively.
5.4 Analytics and Advertising Platforms. To analyse website traffic and improve user engagement. All third parties are required to maintain the confidentiality and security of your personal data.

We implement strict security measures to protect your personal data against unauthorized access, loss, misuse, or disclosure. Our security measures include:

6.1 Encrypted communication and secure servers to protect sensitive information.
6.2 Regular security audits, updates, and risk assessments.
6.3 Restricted access to personal data based on role and necessity. While we take precautions to safeguard your data, no system is entirely secure. We encourage you to take steps to protect your own information, such as using strong passwords and avoiding sharing sensitive details online.

You have the following rights concerning your personal data:

7.1 Right to Access. Request a copy of the personal data we hold about you.
7.2 Right to Correction. Request corrections to inaccurate or incomplete data.
7.3 Right to Deletion. Request deletion of your personal data under certain circumstances.
7.4 Right to Restriction. Request that we limit the processing of your data.
7.5 Right to Objection. Object to specific uses of your personal data, such as marketing.
7.6 Right to Data Portability. Request to receive your data in a structured, commonly used format.
7.8 Right to Withdraw Consent. You can revoke consent for marketing communications at any time. To exercise any of these rights, please contact us at admin@odessapromotions.co.uk.

Our website uses cookies and similar technologies to enhance your browsing experience and analyse visitor behaviour. Cookies help us:

8.1 Ensure website functionality and performance.
8.2 Provide a personalised experience based on preferences.
8.3 Monitor traffic and improve services. You can manage cookie settings through your browser preferences.

We retain personal data for only as long as necessary for the purposes outlined in this policy or as required by law. The retention period depends on:

9.1 The type of data and its relevance to our operations.
9.2 Legal and regulatory obligations.
9.3 The need to resolve disputes and enforce agreements.

Our website may contain links to third-party websites. Please note that we are not responsible for the privacy policies or security practices of these external sites. We encourage you to review their privacy policies before submitting any personal data.

We may update this Privacy Policy from time to time to reflect changes in laws, business practices, or technology. Any updates will be posted on this page, and we recommend reviewing it periodically to stay informed.

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at:

Odessa Promotions Ltd
147 Blythswood Street
Floor 2, HQ
Glasgow
G2 4EL

Phone: 0141 488 0255
Email: admin@odessapromotions.co.uk